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Image Recognition and DAM

Image Recognition and DAM

Artificial Intelligence (AI) has been on top of everyone’s mind for the last couple of years – will it improve our lives, or will robots be soon taking over?  However, for DAM users it is hard to ignore the benefits of the image recognition (or more accurately – object recognition) and automatic image tagging technology in digital asset management. The most time-consuming (and – important) process in managing your digital assets is tagging your images with accurate metadata so they can be easily searched for and found.


What is Image Recognition?

According to Clarifai, one of the providers of this technology, Image Recognition “refers to a computer vision’s ability to identify the dominant subject in an image and apply the relevant “concept” or “tag”. This could be objects, places, people, words, and even actions.”

Simply said, image recognition picks out the central object in an image that the camera was focusing on.


What are the benefits?

  • Improved search results – with improved metadata quantity and quality by automatic object recognition and tagging, your search will be a breeze
  • Increased efficiency – the content is automatically uploaded with metadata, saving thousands of hours of manual work and frustration
  • Focus on core strengths – with the labour-intensive manual tagging out of the way, you team can now focus on their core strengths.

How does it work?

Select one or more assets from your collection, hit Run Auto-Tagging in your tool box.


The tags are generated. Review, edit or delete tags.


And you’re done.



For years customers have been asking if there is an easier way to add metadata to assets. AI has been around for years, however only now we believe the technology has finally reached the level of functionality to be useful in digital asset management. Would you like to save time and money? Learn more about this affordable technology and what can it do for you and your asset library. Contact databasics at info@databasics.com.au or call 1300 886 238.

Why Upgrade to Cumulus 11

Why Upgrade to Cumulus 11

Have you jumped on the Cumulus 11 bandwagon? Not yet? Here is a summary of what you’re missing out on. For more detailed descriptions of features and enhancements please refer to the resources at the end.

Improved InDesign Client – now supports Adobe InDesign Creative Cloud 2018:


  • Select multiple assets from Cumulus at once using the common keystrokes
  • Selected multiple assets can be placed together in documents
  • Right-click on the file and view, modify, etc. that asset in the Cumulus Web Client with the new entry “Open in Cumulus”
  • New “Relink” function – replace any link or resource with an asset from Cumulus Catalog


  • Customisation: a new lighter theme available out of the box
  • Transparency support
  • Playback for audio files
  • Static URLs for all main pages
  • Deep link functionality – to facilitate the integration of 3rdparty applications
  • Field labels in overview, search result pages, and the basket overlay
  • Controls for page navigation display on top of search results
  • Show asset relationships if desired, browse related assets
  • Configure the number of assets per page
  • Static URL for Upload Collections

Web Client:

  • Similarity search – detect visually similar files and potential duplicates
  • Define asset actions in toolbox for better workflows – send a sample workflow that supports the similarity search and handling of similar assets, add selected asset functions to workflow states
  • Asset navigation – navigate through list of files in details view, edit or preview modes with controls and keyboard shortcuts
  • Improved container browsing – Vertical Container Tree on the left side of the window
  • Audio playback
  • Support for native language environments: define a default language, auto-tagging in multiple languages, email notifications in multiple languages
  • Easily change your download collections
  • Select All – Deselect All function
  • New Crop Editor Tool to deliver proper renditions of the asset
  • Focus Area Cropping – a “region of interest” can be defined for images and PDFs. This region of interest is saved along with the asset’s metadata


  • Better overview of workflows – toggle switch
  • New folder filter: combine “including” and “excluding” in a fresh folder filter
  • New action: call-external-script

Cumulus Office Connector (Please note this feature requires additional purchase):

  • Browse in and insert images directly from Cumulus into your Microsoft Word documents or PowerPoint presentations
  • Pull and insert PSD Photoshop files, when placing a PSD file into document a PNG file is generated by Office Connector

Image recognition (AI) and Auto-Tagging – this optional feature allows for all your images to be scanned and auto-tagged by Cumulus. These tags can be added to the metadata of the assets. Please note this feature requires additional purchase.

SharePoint Search Connector – search for Cumulus assets within the SharePoint search, view assets along with metadata and preview, save to SP Document library. Please note this feature requires additional purchase.


Useful resources

If you’ve fallen behind a couple of major releases here is what you’re missing from Cumulus 10and Cumulus 10.2

Wondering what does Cumulus Office Connector do? More here.

From Canto:

Cumulus 11 update

Cumulus 11.0.2 update

Cumulus 11.0.4

Cumulus 11.1

Canto Community

HOW TO Order and Process Assets in Cumulus with DARS (DataBasics Asset Request Solution)

HOW TO Order and Process Assets in Cumulus with DARS (DataBasics Asset Request Solution)

The new DataBasics Asset Request Solution (DARS) provides a facility for external users to order selected assets from Cumulus through Portals and enable Cumulus administrators to process the submitted requests in Cumulus Web Client or Desktop Client. DARS is currently running on DataBasics demo site and we encourage customers with existing EOSP solution to try it. Below you will find step-by-step instructions on how to order assets from Cumulus, process asset requests in Web Client, process requests in Desktop Client, and receiving assets from Cumulus.


Ordering assets from Cumulus

1. Connect to portals cumulus.databasics.com.au/portals
2. Add the assets you want to order into the basket.
3. Click the ‘Request Assets’ button.

4. Complete the request form – recipient address (this will be usually preconfigured with Cumulus Content Manager address), name, phone number, address & reason for request and send the request.

Processing asset requests in Cumulus

1. Open submitted request email and copy the Search String.

2. Log into Web Client https://cumulus.databasics.com.au/cwc
3. Open the catalog, paste the search string into the quick search box and click the magnifying glass.

4. Select all, or relevant, assets.

5. From the Tools Menu select one of the following options:


6. Once you have completed the approval process you can use a download collection to send the relevant assets to the requestor (Tool menu > Share > Create a collection and send a link to selected recipients).

Edit the collection name, recipient email address, subject, body text, embargo and recipient permissions.

Web Client Note
• If portals support’s multiple catalogs the request may include assets from different catalogs. In this scenario, you will need to open one catalog at a time and repeat the quick search process. Alternatively use Desktop Client to open all relevant catalogs in one window.
• Assets which are related to Master Assets do not show in Web Client search, only in the Master Asset Relations Tab. If portals is configured to publish related assets, use Desktop Client to process the asset requests.

Processing requests in Desktop Client

1. Copy the search string from the asset request email.
2. Open the relevant catalog/s, paste the search string into the quick search box and click the magnifying glass.

3. Select all, or relevant, assets.

4. Select one of the following options:
• From the Workflow menu select the relevant approval workflow.
• From the File menu select, Save Collection As, and save for later approval processing.
• If you have already decided to approve the assets go to step 5.
5. Once you have completed the approval process you can use a download collection to send the relevant assets to the requestor (File menu > Send Collection Link).

Edit collection name, recipient, subject, body text, embargo and recipient permissions.

Desktop Client Note
• If portals support multiple catalogs and the request includes assets from different catalogs you can open all the catalogs available to portals in one window and quick search will find all requested assets.

Receiving assets from Cumulus

1. The requestor will receive a download invitation email.

2. When they click on the link or the View button it will connect them to the download collection with the preconfigured download options.









Watch demo here.


If you already have active accounts in the DataBasics Cumulus demo environment you can log-in and evaluate this new feature.
If you don’t, please nominate users for testing (name and email address) and we will provide access. Email us at: support@databasics.com.au

Software Maintenance

Software Maintenance

What it is and why you need it!

Just about every software vendor requires you to pay an annual fee based on a percentage of the software list price.

Gartner’s IT Glossary defines it as: “Software maintenance and support services include long-term and pay-as-you-go (incident-based) support contracts. Software support contracts include remote troubleshooting and support provided via the telephone and online channels, as well as installation assistance and basic usability assistance.”

A comprehensive support service is essential to ensure top performance of your digital asset management (DAM) infrastructure components throughout their lifecycle. Software Maintenance enables you to effectively and efficiently deploy and administer your DAM solution. It allows you to achieve the greatest return from your DAM investment.


DataBasics DAM solutions


When you purchase a digital asset management solution from DataBasics, it comes bundled with a Software Maintenance (SM) agreement for the first twelve months.  This SM agreement covers the DAM suite of software products and add-ons. After 12 months, you have the option to renew – and there are good reasons to maintain the agreement.

What it covers


1. Technical support¹

Accessible via email or phone during business hours, each new issue or query is sent or called in to the CustomerCare team so it can be actioned and a support ticket opened. Responses are provided by email, or by phone if necessary. The team of support staff are able to provide answers to operational questions, or provide advice on any software issues that operators may encounter in their standard day-to-day usage of the solution.

This means that anyone can contact technical support and ask for:

  • assistance in resolving issues occurring during standard operation of the software or issues that arise with functionality
  • assistance in diagnosing potential bugs within the software
  • advice on performing minor and technically simple modifications

2. Free product updates and new releases²

Canto developers apply agile methodologies in the development of the Cumulus suite and release regular updates, usually quarterly, with a major release available once a year. New versions to accommodate operating system changes and to provide significant enhancements to the software are usually released every 2-3 years.

As part of their SM agreement, customers are entitled to access these releases free of charge. You are kept informed when these are released and have the opportunity to update to the latest version. DataBasics Professional Services team can discuss your current implementation with you and provide a quote to assist you with the update/upgrade so there is minimal impact on your day-to-day business.

Software Maintenance renewals


After 12 months, the Software Maintenance agreement comes up for renewal.

If you choose not to renew and your SM expires, then you lose all support and updates. Sooner or later, if you have made a significant investment in your DAM, you will want to upgrade – either to add new functionality, take advantage of enhancements and the like.

Then it’s crunch time.  To renew SM after it has lapsed will cost at least 35% of the original price – more if the agreement has lapsed for over one year.



With updates to operating systems and new ways of working coming onstream all the time, can anyone afford to let their major software investments languish? Especially if they form part of mission critical operations in the organisation.

Even if you want to forego updating versions every year and your staff are trained up, what happens if people leave or you want to expand usage?  Can you afford not to have support?

All software vendors eventually cease support of older products. So if you are tempted to let your SM lapse with plans to sign up again when the next version is released, make sure you understand what’s involved so you can determine whether this will really save you money.  Remember, if you cancel your agreement you may not be eligible for special promotions.

Maintenance fees are like insurance. We all wish we didn’t have to pay them, but when we need it, we’re very glad it’s there. So just add the SM fee into your annual budget and leave it there!

¹ DataBasics provides technical support via our CustomerCare centre – accessible via email or phone during business hours. Each new issue or query is sent or called in to the support team so it can be tracked – queries can be sent by email to helpdesk@databasics.com.au or call 1300 886 238 (+617 3733 1510) if urgent.

² With each major release, which is tested first by our technical team, DataBasics sends out an Annual Update Delivery email to all Cumulus administrators with a current SM agreement.  This email documents the changes, what’s new, the enhancements and includes links to What’s New blogs, Release Notes and other relevant material.

Cumulus and Office Docs Support

Cumulus and Office Docs Support

Cumulus for the office

Canto Cumulus started life as a media asset management system for multimedia some 25 years ago. Since then it had grown and developed to become a comprehensive digital asset management system, providing support for over 300 file formats. In this post we examine what that “support” entails when it comes to working with office documents.

When cataloging documents, Cumulus can capture all document information such as author, dates and version, as well as the text contained in the document. Note that the office document filters can only capture the information already contained in the cataloged documents. Cumulus provides special built-in support for full text searching of documents of the following office systems:

  • Microsoft PowerPoint, Word, Excel, Visio
  • Apple Keynote, Pages and Numbers
  • OpenOffice (Open Document)

Cumulus also supports PDFs and automatically extracts the metadata contained as properties within PDFs.

In addition, during the cataloging process Cumulus can create high quality previews and thumbnails from

  • RTF files
  • MS Office Open XML files and templates
  • MS Office files and templates
  • Open Document files and templates
  • Open Office files and templates

Documents, forms, PDFs, and more

PDF DetailsThis means you can save consent forms and link them to your digital assets, catalog and view PDFs page by page, and presentations slide by slide, and search the full text of a document. You can find all slides that reference an image or all images linked to a presentation and create new presentations.

The captured information will be stored in Cumulus record fields – these corresponding record fields have to be included in the catalog to which you want to add the office documents.

The office document filters can capture:

  • Document description information, such as Title, Subject, Keywords, Headings
  • Document origin information such as Author, Creation Date, Revision Information
  • All document text
  • Custom document properties as defined by user.

Note all office document filters support Asset Cross References (AXR). This is the automatic detection of usage and cross-references of assets within Cumulus.

Multi-page previews

Multi-page previews are available in Cumulus. This means that when previewing a file with many pages — for example, a PDF file, a Word document, an InDesign layout, or a multi-page Tiff image — you see buttons at the top of the preview that lets you easily browse through the file page by page. And you can add comments and markups on any page, and your comments will be linked to the page they belong to.

Slides and presentations

If you have PowerPoint installed on your Client machine, the Cumulus PowerPoint support modules will create high quality previews and thumbnails for PowerPoint assets.

You can also create new presentations out of your cataloged single slides and document pages directly in Cumulus. Cumulus allows you to insert cataloged assets into existing presentations. There are specific processors that allow you to create new PowerPoint presentations from selected PowerPoint assets (slides, presentations), image assets and previews of other asset formats within Cumulus.

Record fields and view sets

Some of the fields ’fed’ by the special office filters and support modules may not be active in the catalog to which you want to add the documents. To include them in a catalog, you have to add the corresponding fields to the Record Fields in the Catalog Settings before cataloging your documents or updating your records.

Once the record fields are there and populated, you need to add them to the relevant Cumulus View Sets so they are visible.

Talk to our tech team to find out more…


Office Applications Extended Pack for Cumulus datasheet